The goal of WPCG is to provide a hands-on approach to organic gardening for adults and children. Our hope is to help children become invested in nature to ensure they become better stewards of the environment. We will also provide community service by donating vegetables to Manna or other local food centers. The Watkins Pond Community Garden (WPCG) bylaws are a written set of guidelines and responsibilities by which the WPCG Board will operate and manage the Watkins Pond garden for residents of the City of Rockville.
1. Watkins Pond Community Garden Board
a. The Board is responsible for ensuring that the garden operates smoothly. The Board will: prepare a work party schedule so members can sign up at the February meeting, organize the annual tomato party; keep track of work that needs to be done during work parties; and buy tools and other materials necessary for maintaining the garden.
b. The WPCG membership will consist of individuals who have rented a plot in the WPCG, and who reside in the City of Rockville. Members will elect the WPCG Board members at the February pre-planting meeting by a simple majority vote. All members agree to abide by the policies and decisions of the Board. Members will receive rationale for policy changes and decisions made by the Board in a timely manner.
c. The Board will hold two mandatory membership meetings. The first will be conducted in February (pre-planting meeting) and the second in late summer. Additional meetings will be scheduled later in the year, if needed to address pressing garden issues. Any member who is not able to attend a meeting must send a designee.
d. The Board will develop an annual budget and present it to the WPCG membership at the pre-planting meeting for discussion and revision, as needed. Ratification of the annual budget will be by vote of at least a two-thirds majority of the WPCG membership. Expenses outside the budget must be approved unanimously by the Board.
e. Board elections will be held yearly each February by the garden membership. The Board positions to be elected are: Vice President/President Elect, Secretary, Treasurer, and Member at Large. The President Elect from the previous year assumes the role of President, and the President of the previous year assumes the role of Past President. The Past President from the previous year is free to run for the Vice President/President Elect position, if he or she desires.
2. Board Member Positions
Individual Board Member Position responsibilities are as follows:
a. President: Serves as liaison to outside organizations. These organizations may include, but are not limited to, The King Farm Citizens Association, City of Rockville, and TRANSCO. The president will work with Community Landscaping (turn on water, fix main valve), arrange for leaf and wood chip deliveries through Rockville Public Works, and for obtaining bamboo. The president shall organize and schedule Board meetings. The President, with the assistance of the Board, shall arrange membership meetings.
b. Vice President/President Elect: Relays input from membership to the Board. Enforces garden bylaws and helps resolve conflicts within the membership. On behalf of the Board, provides warnings when plots are not being maintained as required by the Bylaws.
c. Past President: Provides advice to the Board, indoctrinates new board members and informs new WPCG members of bylaws, maintains the waiting list, and assigns plots (in coordination with rest of Board),
d. Secretary: Maintains the WPCG Web Page and keeps the records of the WPCG. Records include permanent copies of the bylaws, changes to bylaws, the plot listing, and contact information for all members. The Secretary ensures that all members have signed a “hold harmless” agreement and keeps them on file. The Secretary shall take and maintain meeting minutes and make plot name signs.
e. Treasurer: Manages the funds of the WPCG. The Treasurer collects all garden fees and fines, pays any bills, and keeps a balance book. The Treasurer is also in charge of compiling the annual budget for approval by the membership at the February membership meeting. Ratification of the annual budget will be by vote of by a simple majority.
f. Member-at-Large: Serves as work party coordinator, schedules work parties, arranges to have a member serve as work party leader, gives names of people who have signed up to the work party leader, keeps the master list of work that needs to be done, sets work party priorities, and works with work party leaders so they know what should be done. He or she makes sure the leaders have necessary materials and keeps the master list of people who have participated in work parties.
3. Volunteer Positions
Several tasks required for smooth operation of the garden will be performed by volunteers from the general membership.
a. Volunteers will be solicited at the February membership meeting for each of the following tasks:
b. Work Party Leader is a rotating, volunteer position, for which any garden member can volunteer. Coordinating a work party is about organization and does not require extensive gardening experience.
The leader for each work party will:
C. Watkins Pond Community Garden Rules
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